STANDARD RESPONSE PROTOCOL
If an emergency happens at a school or a district office, there usually is not much time to warn students, employees and guests about what is happening or what to do. That is why the Cañon City School District (CCSD) has implemented the Standard Response Protocol (SRP) at all of its facilities.
About I Love U Guys & SRP (3 minutes)
SRP is not based on individual scenarios, but rather on the response to any given scenario. CCSD has 8 public school buildings and emergency planning is a primary objective for every site. All sites must plan, coordinate, exercise, and respond accordingly to potential incidents that threaten their students, staff, and facilities.
Standard Response Protocol Detail (11:29) **
The language for the Lockout announcement in this video varies from our language. Our announcement follows SRP recommendations of "Secure the Perimeter" (Repeated Twice). All other information coincides with our actions.
To assist site administrators, CCSD utilizes a system called Standard Response Protocol (SRP) to guide administrators, staff, classrooms, and individual students through standardized responses regardless of the threat. This all-hazards approach focuses not on the incident itblank, but rather on the required response by those involved. The SRP provides five simple concise actions to be taken regardless of whether a wild animal has been spotted nearby, criminal activity has been reported or a threat is in the building. Instead of initiating different actions for each scenario, the SRP utilizes the five actions for all potential threats. The five responses are:
Action: Lock, Lights, Out of Sight (Repeated Twice) Lockdown is the protocol used to secure individual rooms and keep students quiet and in place. Teachers will lock classroom doors and turn lights out. In addition, teachers and students will move away from corridor line of sight and maintain silence. The teacher will take roll and account for all students. Occupants of rooms will not unlock their rooms for anything or anyone. When the incident is over, a responsible person capable of unlocking the room from out in the hall (administrator, custodian, Law Enforcement, etc) will unlock the door and brief the occupants.
Learn about a Lockdown (40 sec video)
Action: Secure the Perimeter (Repeated Twice) If there is a threat outside the building, bring everyone in and lock the outside doors. Lockout is called by district, site administrator or loval law enforcement. Lockout can be called when staff or students notice something weird or strange. A Lockout could be the response to a violent person or incident in the community near your school. Teachers, staff or administration will get students back into the building. Teachers will take roll and notify the office of missing or extra students. Lockout means an increased situational awareness, but class will be conducted as usual.
Learn about a Lockout (49 second video)
Action: Follow the Directions (Specific directions will be repeated twice) Evacuate means moving students in an orderly fashion from point A to point B. A fire drill is really: “Evacuate Out of the Building.” With the SRP, Evacuate is always followed by a location. For instance: Evacuate to the Gym. The order to evacuate will always be followed by a location. Administrators, teachers, and building staff all need to work together to quickly, quietly, and safely evacuate students to the evacuation point. Students and staff will leave stuff (backpacks, books, etc) behind. Instructions detailing specific actions during the evacuation may take place such as holding hands, covering heads, and/or crawling. Teachers will ensure they bring a roll sheet. Immediately upon reaching the evacuation point, teachers should take roll.
Learn about an Evacuation (1-1/2 minutes)
Action: Follow the Directions (Specific directions will be repeated twice) This action is similar to “shelter in place”, however the SRP gives specific instructions within the action. For example instead of just announcing shelter, the command may be “Shelter for tornado, drop cover and hold”. The command will be to shelter, what we are sheltering from, and the specific blank protection action to do. Some examples of announcements could include:
Shelter for Earthquake
Drop, Cover and Hold
Shelter for Tornado
Drop, Cover and Hold
Shelter for Hazmat
Seal the Room
Shelter for Fire
Drop and Crawl
Shelter in Silence
Teachers will ensure they have all of their students by taking roll.
Hold In Place (New Response In 18.19)
Action: Hold in Place (Repeated Twice) Hold in Place may be used for situations that require students to remain in their classroom. For example, an altercation in the hallway or medical emergency in the hallway may demand keeping staff and students out of the halls until the situation is resolved. Teachers will make sure surrounding hallways are clear os students, close and lock classroom doors. No movement is permitted outside the classrooms. Attendance is taken and front office notified of missing, extra or injured students. Classrooms will operate as normal with door closed and locked with enhanced situational awareness. Student stay in the classroom or current location until informed otherwise by teacher.
Action: Parents Stay Home, Stay Informed, Be Prepared!
VIDEO: Watch the Parent Reunification Video to learn more.
Parent Reunification Video and Information
About Standard Response Protocol
The Standard Response Protocol was developed by the "I Love U Guys" Foundation, headed by John-Michael Keyes and his wife Ellen-Stoddard Keyes as a result of the tragic and unfortunate death of their daughter Emily Keyes on September 27th, 2006 at Platte Canyon High School. On this day, a gunman entered the high school, held seven girls hostage and ultimately shot and killed Emily Keyes. During the time she was held hostage, she sent her parents text messages..."I Love You Guys" and "I Love U Guys, K?" The "I Love U Guys" Foundation was created to restore and protect the joy of youth through educational programs and positive actions in collaboration with families, schools, communities, organizations and government agencies. If you would like to know more about the foundation please visit iloveuguys
Many Colorado School Districts, including the Cañon City School District, have incorporated the Standard Response Protocol into their emergency planning as well as collaborated with our first response partners (law enforcement/fire/medical). Utilization of the Standard Response Protocol puts all staff, students, and first responders on the same page. By standardizing the announcements, responses, actions, and recovery, the district hopes to provide the safest most successful incident outcome.
The five, simple commands make it much easier for anyone inside the school or District offices to know what they are expected to do.
“Not only are the schools in the school district talking the same language but we’re also talking the same language as law enforcement, fire or medical,” Buser said. “Everyone knows what it means when they’re going into a Lockdown situation.
The videos available on this page are meant to give readers a broad overview of our protocol. There may be some slight differences based on local district decisions and practices.
What Should Parents/Guardians Do During an Emergency?
As you know, CCSD's number one priority during an emergency is keeping our students safe. For this reason, we ask for our family’s assistance in the following three ways:
- Stay Home
- Stay Informed
- Be Ready
We know the natural instinct as a parent or guardian during an emergency is to come to school to protect your child. By doing so, you may endanger yourself and your child. The most important contribution you can make is to stay home and await further instructions.
CCSD is committed to providing timely information. In some situations accurate information may take some time to verify and share, so we ask for your patience.
During an emergency, CCSD will provide information via the appropriate communication avenues, which may include:
- District Website
- Voice, Text & Email Messages
- Social Media – including Facebook & Twitter
- Local News Media
Depending on the nature of the emergency, specific actions may be required of parents. For instance, during a reunification event, you may need to come to the school to pick up your child. Please follow the directions sent by the District or your child’s school.
Opt In For Parent Emergency Notifications
Anytime the Standard Response Protocol (SRP) is activated at a school, the CCSD will quickly send parents an alert via phone, text and email messages, letting them know of the Lockout, Lockdown, Hold In Place Shelter in Place or Evacuation.
This initial message will be short, providing only the basics of the situation and will likely look like this:
(INSERT SCHOOL NAME): is in lockout for precautionary reasons. Students have been brought indoors and exterior doors are secure. The school continues to operate as usual.
The district team will provide additional updates about the situation, as needed, until it is resolved. They will then partner with the affected school to provide parents and guardians final information about the incident.
These messages will be sent using the District’s emergency notification system. Phone calls will come from 719-276-5883 and text messages will be sent from 912-01. Please consider adding both numbers to your phone’s contacts as “CCSD Emergency.”
Most other school and District related communication will be from 719-276-5700.
Sign Up for Priority Messaging or Change Preferences
You are always welcome to add new emergency contacts or change your messaging preferences:
- Parents: Log into the and click on “Contact Preferences” in the left-hand column. If you see an incorrect phone number or email, please contact the registrar at your child’s school to request an update. To sign up for district safety messaging by indicating the types of messages you want to receive in the “Priority Notification” column. Text messaging is highly recommended.
- Click on this link for additional information on how to sign up for priority notifications. Sign up for Notify Me Emergency Messages
SCHOOL SAFETY IN CAÑON CITY
The Cañon City School Board of Education recognizes that effective learning and teaching takes place in a safe, secure and welcoming environment and that safe schools contribute to improved attendance, increased student achievement and community support. To that end, the Cañon City School District is committed to creating a unified, systematic and consistent approach to provide a safe, welcoming environment for students, staff members, and visitors. All administrators are trained in the National Incident Management System (NIMS) and Incident Command Training using resources provided by the Federal Emergency Management Agency (FEMA). Select individuals serving on the District Safety Committee and Building Safety and Emergency Response Teams have participated in specialized training and the school district offers a variety of ongoing training for students and staff members to prepare them to respond to a variety of emergency situations. We work collaboratively with our community agencies to improve communication and interoperability so that we are well prepared to work together when required in an emergency situation. Additionally, we have established a consistent structure that includes expectations and procedures to assure effectiveness of our district and building level teams.
School Resource Officers Play An Important Part In School Safety and Security
At Cañon City Schools, one of our main safety/security goals is to enhance efforts to not only respond to potential acts of violence but more so to harden our targets and implement preventive measures that can lessen the likelihood of a violent act taking place on a school campus. School Resource Officers are a valuable and necessary addition to enhance the safety and security of our schools. Their role is to support the existing safety and security structure while offering enhanced protection, response, education and counseling of students. To assist our district in the utilization of our SRO’s the following guidelines have been developed in cooperation with the Cañon City Police Department.
The Role of the School Resource Officer:
- To be visible on campuses throughout the school district as much as possible.
- To be an active law enforcement presence ready to address any criminal related matters that occur on school property or at school events.
- Provide timely response to incidents that compromise the safety of students, staff and the school.
- Assist school personnel, as appropriate, to ensure the safety of students, staff, and facilities.
- Offer a positive connection between the Police Department, students, parents, school administration and surrounding neighborhoods.
- Focus on educating students on safety issues and the law, and provide law enforcement services when necessary.
- Provide coordinated grade level appropriate instruction in lessons that promote law related education, to include but not limited to conflict resolution, restorative justice, crime awareness, and crime prevention and safety.
- Act as a helpful legal resource and positive role model for students, parents, and staff.
- Make referrals to appropriate school personnel for problems related to enforcement of school rules.
- Attend monthly District Safety Committee meetings.
- Manage input of follow-up information into the Safe2Tell system, in a timely manner, when a report has been received and responded to by the CCPD.
Our District Safety Committee (DSC) meets on the 2nd Wednesday of each month during the school year.
Cañon City Schools District Safety Committee
To create a cooperative effort to communicate and promote safety, health and security in our workplace. We will jointly make recommendations for improvements regarding safety and work to detect and correct workplace hazards, reduce injuries, improve and sustain building security and increase overall safety awareness.
The DSC is comprised of staff members from all across the district who hold a number of different positions. The diversity of this group is what makes the DSC effective as we continue to enhance and unify our safety and security procedures through out the district. We encourage other staff members to communicate with their buildings DSC member regarding safety and security within their buildings.
CAÑON CITY SCHOOLS DISTRICT SAFETY COMMITTEE:
This committee is comprised of a group of employees, law enforcement, community members and first responders who value the safety and well-being of our students, staff and facilities. They meet monthly throughout the school year to review and update existing plans and practices. This committee provides an effective way to improve safety behavior, performance and security in our schools with the established purpose to support:
BUILDING SAFETY AND EMERGENCY RESPONSE TEAMS:
The Building Safety and Emergency Response Teams (BSERT) are separate and different from the District Safety Committee although some staff members are on both. The BSERT is comprised of 5-8 building level members at each school and they work to reduce hazardous conditions, unsafe work practices, investigate safety and security concerns and are trained to act as their building’s emergency response team in the event of an emergency. The established purpose of the BSERT is:
To be responsible for working jointly with stakeholders at the building level to actively promote a safe and secure building environment for our staff and students as well as providing immediate response to a building emergency
SCHOOL COMMUNICATIONS AND SAFETY
One of the core elements of a successful school safety program is a strong communications system. In Cañon City we were able to combine grant funds and other resources to recently upgrade our radio communication system. Key personnel in every building are now equipped with state of the art radios to enhance their daily communications in their efforts to keep our schools safe and secure. Our radio interoperability with law enforcement also raises our ability to communicate quickly with first responders in the event of an emergency.
- To support our schools and community in creating a safe, healthy, secure, and positive school climate for Canon City Schools staff and students.
- To create a safe, healthy and secure environment for our students, staff and the public.
- To develop a positive safety culture in which members care enough about each other, themselves, students and the community to commit to conducting our day free from injuries and illnesses and public hazards.
- Create and maintain a school climate and learning environment that is safe for, respectful of, friendly toward and responsive to students, staff and families
- Create a cooperative effort to communicate and promote safety, health and security in our workplace. We will make recommendations for improvements regarding safety and work jointly to detect and correct workplace hazards, reduce injuries and illness, improve and sustain building security and increase overall safety awareness.
- According to the legislation, the purpose of the school safety team is to develop, foster, and maintain a positive school climate.